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The Ultimate Guide to Office Coffee Machines

Are you tired of drinking stale coffee from the break room? Do you want to upgrade your office coffee game? Look no further! In this comprehensive guide, we will delve into the world of office coffee machines, exploring the different types available and helping you find the perfect one for your workplace. From traditional drip coffee makers to high-tech bean to cup machines, we've got you covered. So let's dive in and discover the best coffee machine for your office.

Coffee machine for office

Why Invest in an Office Coffee Machine?

Before we get into the nitty-gritty of office coffee machines, let's first discuss why it's worth investing in one for your workplace. Here are a few reasons why an office coffee machine is a must-have for any office:

Boosts Productivity

A cup of coffee can give employees the energy and focus they need to power through their workday. With a coffee machine in the office, employees can easily grab a cup of coffee whenever they need a pick-me-up, without having to leave the office. This can significantly improve productivity levels, as employees can stay focused and energized throughout the day.

Saves Time and Money

No more running to the nearest coffee shop or waiting in long lines during the morning rush. With an office coffee machine, employees can quickly make their own coffee, saving time and money. This not only reduces the time wasted on coffee runs but also cuts down on the expenses of buying coffee from outside.

man drinking coffee in the office

Promotes a Positive Work Culture

A well-stocked office coffee station can create a sense of community and encourage employees to take breaks and socialize with their colleagues. This can lead to a more positive and collaborative work environment. It can also foster better relationships among employees, as they can bond over a cup of coffee.

Attracts and Retains Employees

Offering quality coffee in the office can be a perk that attracts and retains top talent. It shows that the company cares about its employees' well-being and provides a comfortable and enjoyable work environment. This can be a significant factor in employee satisfaction and retention.

Now that we've established the benefits of having an office coffee machine, let's explore the different types available.

Types of Office Coffee Machines

Let's talk about the different types of machines out there.


Traditional Drip Coffee Makers

The most common type of office coffee machine is the traditional drip coffee maker. These machines work by pouring hot water over ground coffee beans, which then drips into a carafe or pot. They are easy to use, affordable, and can make large quantities of coffee at once.

Coffee machine for office

Traditional drip coffee makers are a great option for offices with a high volume of coffee drinkers. They are also low maintenance and require minimal cleaning. However, the downside is that the coffee can become stale if left on the hot plate for too long.

Moreover, these machines are quite versatile and can accommodate different types of coffee grounds, allowing you to experiment with various coffee blends. They also typically come with programmable features, so you can set the machine to start brewing coffee before employees arrive in the morning.

Single-Serve Coffee Makers

Single-serve coffee makers, also known as pod coffee machines, have gained popularity in recent years. These machines use pre-packaged coffee pods or capsules to make a single cup of coffee at a time. They are convenient, mess-free, and offer a wide variety of coffee flavors and strengths.

Pod machine

Single-serve coffee makers are a good option for offices with a smaller number of coffee drinkers or for those who prefer different types of coffee. However, the pods can be expensive, and the environmental impact of the single-use plastic pods is a concern for some.

On the plus side, these machines are incredibly easy to use and clean, making them a convenient choice for busy offices. They also allow each employee to choose their preferred coffee flavor, ensuring everyone gets a cup of coffee they enjoy.

Espresso Machines

For those who prefer a stronger and more concentrated cup of coffee, an espresso machine is the way to go. These machines use pressurized water to extract the flavor from finely ground coffee beans, resulting in a rich and intense shot of espresso.

espresso coffee machine

Espresso machines are a great addition to any office that has coffee connoisseurs or those who enjoy specialty coffee drinks like lattes and cappuccinos. However, they can be more expensive and require more maintenance and cleaning than other types of coffee machines.

Additionally, espresso machines can add a touch of sophistication to your office. They can also provide a fun and engaging coffee-making experience, as employees can learn to pull their own espresso shots and make their favorite coffee drinks.

Bean to Cup Coffee Machines

If you want the freshest and most flavorful cup of coffee in the office, a bean to cup coffee machine is the way to go. These machines grind whole coffee beans on demand and then brew a cup of coffee, ensuring maximum freshness and flavor.

Bestir Bean to Cup

Bean to cup coffee machines are a great option for offices that prioritize quality and freshness in their coffee. They can also be more cost-effective in the long run, as they eliminate the need for pre-packaged coffee pods. However, they can be more expensive upfront and require regular maintenance and cleaning.

Furthermore, these machines offer a high level of customization, allowing employees to adjust the grind size, coffee strength, and brewing temperature to their liking. This can enhance the coffee drinking experience and satisfy even the most discerning coffee drinkers in your office.

Factors to Consider When Choosing an Office Coffee Machine

Now that you know the different types of office coffee machines, here are some factors to consider when choosing the right one for your workplace:

Office Size and Number of Coffee Drinkers

The size of your office and the number of coffee drinkers will play a significant role in determining the type of coffee machine you need. For larger offices with a high volume of coffee drinkers, a traditional drip coffee maker or bean to cup machine would be a better option. For smaller offices, a single-serve coffee maker or espresso machine may suffice.

young men drinking coffee at the office

It's also important to consider the coffee consumption habits of your employees. If they tend to drink coffee throughout the day, a machine with a larger capacity or a faster brewing time may be necessary.


Office coffee machines can range from a few hundred pounds to thousands of pounds. It's essential to consider your budget and choose a machine that fits within it. Keep in mind that some machines may have a higher upfront cost but can save money in the long run, such as bean to cup machines.

Also, consider the ongoing costs of operating the machine, such as the cost of coffee beans or pods, filters, and maintenance supplies. These costs can add up over time and should be factored into your budget.

Maintenance and Cleaning

All coffee machines require some level of maintenance and cleaning to ensure they continue to function properly. Some machines may require more frequent cleaning and maintenance, which can be time-consuming and costly. Consider the level of maintenance and cleaning required for each type of machine before making a decision.

Additionally, consider who will be responsible for maintaining and cleaning the machine. If it's a task that will fall on your employees, choose a machine that is easy to clean and maintain to minimize disruption to their workday.

different types of coffee

Coffee Preferences

It's essential to consider the coffee preferences of your employees when choosing an office coffee machine. If most employees prefer a strong and concentrated cup of coffee, an espresso machine or bean to cup machine would be a better option. If there are varying preferences, a single-serve coffee maker with a variety of coffee pods may be the way to go.

Also, consider whether your employees prefer caffeinated or decaffeinated coffee, or if they enjoy flavored coffees. Some machines offer more flexibility in terms of the types of coffee they can brew, which can be a significant advantage in a diverse office.

Setting Up Your Office Coffee Station

Once you've chosen the perfect office coffee machine, it's time to set up your office coffee station. Here are some tips to create a functional and inviting coffee station for your employees:

Office coffee station

Choose a Central Location

Place your coffee station in a central location that is easily accessible to all employees. This will encourage socialization and make it convenient for everyone to grab a cup of coffee. It's also a good idea to place it near a water source for easy refilling of the coffee machine.

Stock Up on Supplies

Make sure to have all the necessary supplies, such as coffee beans, filters, cups, and stirrers, readily available. This will ensure that the coffee station is always fully stocked and ready to use. Also, consider providing a variety of coffee options to cater to different tastes and preferences.

Keep it Clean

A clean and organized coffee station is essential for maintaining a positive work environment. Encourage employees to clean up after themselves and have a designated person responsible for restocking and cleaning the station. Regular cleaning can also prolong the life of your coffee machine and ensure it continues to produce great-tasting coffee.

Offer Variety

To cater to different tastes and preferences, offer a variety of coffee options, such as regular, decaf, and flavored coffees. You can also provide non-dairy milk options for those who are lactose intolerant or vegan. This will ensure that everyone can enjoy a cup of coffee that suits their taste.

coffee and donut

Add Some Extras

Consider adding some extras to your coffee station, such as sugar, creamer, and syrups. This will allow employees to customize their coffee and make it more enjoyable. You could also provide some snacks or pastries to go with the coffee, making the coffee station a popular spot in the office.


Investing in an office coffee machine is a no-brainer for any workplace. It can boost productivity, save time and money, and promote a positive work culture. With the different types of coffee machines available, there is a perfect one for every office. Consider the factors mentioned in this guide and set up a functional and inviting coffee station for your employees. Happy brewing!

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